Data pulled: 2026-09-15 17:19 UTC
Today: 2026-09-15
15d to Sep 30
Total Tasks
161
0 complete · 29 in progress
0% overall progress
VGP Tasks
79
0 done · 0 in progress
UMS Tasks
82
0 done · 29 in progress
Milestones
0/32
milestone gates complete
📋 Who Has Submitted Today's Report
2026-09-15
⏳
Reymark
VGP / Sales & CRM
No report yet today
✅
Ernesto
UMS / Purchasing
Report submitted today
Launched: None  ·  Improved: AI tracker populated: 29 UMS tasks mapped to In Progress; Master Milestones E1 gates assessed; AI Command Center populated  ·  AI Tasks: Full tracker read-through and audit; 29 UMS task statuses updated; Daily Updates filled for Sep 14-15; all tabs populated  ·  Failures: 0.0
⏳
Myrille
Operations Support
No report yet today
✅
EJ
Executive Oversight
Report submitted today
Launched: None  ·  Improved: Tracker fully audited; all tabs populated with known system state  ·  AI Tasks: Tracker audit and population complete; E1 milestone gates assessed; program baseline established  ·  Failures: 0.0
📊 Daily Activity Report
Last 7 days · from Daily Updates sheet

No reports submitted yet. Reports from the Daily Updates sheet will appear here once entries are added.

💰 Bonus Tracker
Reymark & Ernesto up to $30,000 · Myrille & EJ up to $10,000
Reymark
$0 / $30,000
0% earned
Ernesto
$0 / $30,000
0% earned
Myrille
$0 / $10,000
0% earned
EJ
$0 / $10,000
0% earned
Master Milestones
VGP Workstreams
UMS Workstreams
Employee Adoption
Build Pipeline
Weekly Reviews
IDOwnerAreaMilestoneTarget DateBonusStatus
R1 Reymark VGP Foundation 2026-09-30 $1,500 Not Started
R2 Reymark VGP Core Sales Infrastructure 2026-10-15 $2,500 Not Started
R3 Reymark VGP Advanced Sales Automation 2026-10-31 $3,500 Not Started
R4 Reymark VGP Integrated VGP System 2026-11-14 $4,500 Not Started
R5 Reymark VGP AI-First Target 2026-11-14 $5,000 Not Started
R6 Reymark VGP Full Completion 2027-01-01 $5,000 Not Started
R7 Reymark VGP 45-Day Stability Holdback 2027-02-15 $4,000 Not Started
R8 Reymark VGP 90-Day Value Validation 2027-04-01 $4,000 Not Started
E1 Ernesto UMS Foundation 2026-09-30 $1,500 Not Started
E2 Ernesto UMS Core Purchasing Infrastructure 2026-10-15 $2,500 Not Started
E3 Ernesto UMS Advanced Purchasing Automation 2026-10-31 $3,500 Not Started
E4 Ernesto UMS Integrated UMS System 2026-11-14 $4,500 Not Started
E5 Ernesto UMS AI-First Target 2026-11-14 $5,000 Not Started
E6 Ernesto UMS Full Completion 2027-01-01 $5,000 Not Started
E7 Ernesto UMS 45-Day Stability Holdback 2027-02-15 $4,000 Not Started
E8 Ernesto UMS 90-Day Value Validation 2027-04-01 $4,000 Not Started
M1 Myrille Shared Master Architecture 2026-09-30 $1,000 Not Started
M2 Myrille Shared Business Priority Framework 2026-10-15 $1,000 Not Started
M3 Myrille Shared Role-Based AI Training 2026-10-31 $1,500 Not Started
M4 Myrille Shared Employee Adoption 2026-11-14 $1,500 Not Started
M5 Myrille Shared Cross-Company Integration Standards 2026-11-14 $1,500 Not Started
M6 Myrille Shared November Structure Target 2026-11-14 $1,500 Not Started
M7 Myrille Shared January Completion Standards 2027-01-01 $1,000 Not Started
M8 Myrille Shared 45-Day Structure Stability 2027-02-15 $1,000 Not Started
J1 EJ Shared Project Control Structure 2026-09-30 $1,000 Not Started
J2 EJ Shared Milestone Verification 2026-10-15 $1,000 Not Started
J3 EJ Shared Daily Accountability & Escalation 2026-10-31 $1,500 Not Started
J4 EJ Shared Integrated Delivery 2026-10-31 $1,500 Not Started
J5 EJ Shared November Target Delivery 2026-11-14 $1,500 Not Started
J6 EJ Shared January Final Delivery 2027-01-01 $1,500 Not Started
J7 EJ Shared ROI Verification 2027-01-15 $1,000 Not Started
J8 EJ Shared 45-Day Operational Stability 2027-02-15 $1,000 Not Started
WorkstreamTotalDoneIn ProgressNot StartedProgress
Lead Management 15 0 0 15
0%
CRM Automation 15 0 0 15
0%
Sales Rep AI 15 0 0 15
0%
Customer Communication 12 0 0 12
0%
Sales Management & Analytics 15 0 0 15
0%
Governance & Reliability 7 0 0 7
0%
WorkstreamTotalDoneIn ProgressNot StartedProgress
Supplier & Reseller Management 15 0 2 13
0%
Purchasing Intelligence 15 0 5 10
0%
Purchasing Workflow 12 0 1 11
0%
Inventory & Product Data 12 0 10 2
0%
Warehouse & Fulfillment Support 10 0 5 5
0%
Purchasing Management & Analytics 10 0 0 10
0%
Governance & Reliability 8 0 6 2
0%
Training status by role — 1 of 9 roles have completed training
RoleCompanyDeptManagerTraining DoneAssigned ToolsBlocker / Notes
Sales Representative VGP Sales Reymark No Lead priority queue; account brief; follow-up drafting; CRM —
Sales Manager VGP Sales Management Reymark No Manager exception digest; pipeline analytics; forecast assis —
Purchasing Representative UMS Purchasing Ernesto No ERP Import dept (PO intake, PO scan, supplier CRM); ERP Buyi —
Purchasing Manager UMS Purchasing Management Ernesto No ERP Import dept full access; PO approval workflow; Inventory —
Warehouse / Inventory UMS Warehouse Ernesto No ERP Inventory dept (Live Inventory, Approvals, Compliance Lo —
Dispatch / Driver Coordination UMS Dispatch Ernesto No ERP Dispatch dept; Driver View (per-driver daily sheet); Buc —
Compliance / Licensing Shared Compliance EJ No ERP Compliance Log (Inventory dept); ERP SOP Manager (sop_ui —
Management Shared Executive Austin No ERP all depts (read + management access); AI Transformation —
AI / Automation Team Shared AI EJ Yes OpenClaw / Claude (ERP build + automation); Cloudflare Worke —
IDCompanyProjectOwnerStageDeadline
DEV-UMS-001 UMS Station Control — Ops Console (#mission) Ernesto Pilot / Staging 2026-09-10
DEV-UMS-002 UMS EOD Report Generator (eod_ui.js) Ernesto Pilot / Staging 2026-09-10
DEV-UMS-003 UMS Price Intelligence System Ernesto Pilot / Staging 2026-09-15
DEV-UMS-004 UMS Warehouse Management UI Concept C Ernesto Pilot / Staging 2026-09-10
DEV-UMS-005 UMS Sales Dept Go-Live (Live Selling Prices) Ernesto Blocked 2026-09-10
DEV-UMS-006 UMS Sales CRM Migration Ernesto Development 2026-09-25
Week EndingStatusCoverage %VGP %UMS %Prod Automations
2026-11-08 Not Reviewed — — — —
2026-11-01 Not Reviewed — — — —
2026-10-25 Not Reviewed — — — —
2026-10-18 Not Reviewed — — — —
2026-10-11 Not Reviewed — — — —
2026-10-04 Not Reviewed — — — —
2026-09-27 Not Reviewed — — — —
2026-09-20 Not Reviewed — — — —
📋 EJ's Tasks
75 total · Milestones + VGP + UMS + Shared + Security
🎯 Master Milestones8 tasks
J1Project Control StructureShared
Owners, deadlines, escalations, trackers and daily reporting operate.
Milestone · $1000.0 bonusCritical⭕ Not Started📅 2026-09-30
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “Project Control Structure”
  2. Confirm: Deadlines
  3. Verify: Escalations
  4. Ensure: Daily reporting operate
  5. Mark this task as Complete in the AI Tracker once everything is done
J2Milestone VerificationShared
Independent acceptance process tests claims before bonus credit.
Milestone · $1000.0 bonusCritical⭕ Not Started📅 2026-10-15
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “Milestone Verification”
  2. Confirm: Independent acceptance process tests claims before bonus credit
  3. Mark this task as Complete in the AI Tracker once everything is done
J3Daily Accountability & EscalationShared
Missed deadlines, blockers, incidents and resource shortages are escalated quickly.
Milestone · $1500.0 bonusCritical⭕ Not Started📅 2026-10-31
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “Daily Accountability & Escalation”
  2. Confirm: Missed deadlines
  3. Verify: Incidents
  4. Ensure: Resource shortages are escalated quickly
  5. Mark this task as Complete in the AI Tracker once everything is done
J4Integrated DeliveryShared
Cross-company build reaches integrated operating stage.
Milestone · $1500.0 bonusCritical⭕ Not Started📅 2026-10-31
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “Integrated Delivery”
  2. Confirm: Cross-company build reaches integrated operating stage
  3. Mark this task as Complete in the AI Tracker once everything is done
J5November Target DeliveryShared
Primary AI-first target is objectively verified.
Milestone · $1500.0 bonusCritical⭕ Not Started📅 2026-11-14
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “November Target Delivery”
  2. Confirm: Primary AI-first target is objectively verified
  3. Mark this task as Complete in the AI Tracker once everything is done
J6January Final DeliveryShared
Remaining high-value gaps driven to completion.
Milestone · $1500.0 bonusCritical⭕ Not Started📅 2027-01-01
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “January Final Delivery”
  2. Confirm: Remaining high-value gaps driven to completion
  3. Mark this task as Complete in the AI Tracker once everything is done
J7ROI VerificationShared
ROI/time/revenue/purchasing claims use supportable evidence and attribution.
Milestone · $1000.0 bonusCritical⭕ Not Started📅 2027-01-15
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “ROI Verification”
  2. Confirm: ROI/time/revenue/purchasing claims use supportable evidence
  3. Verify: Attribution
  4. Mark this task as Complete in the AI Tracker once everything is done
J845-Day Operational StabilityShared
Post-launch stability, incident response and accountability remain functional.
Milestone · $1000.0 bonusCritical⭕ Not Started📅 2027-02-15
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “45-Day Operational Stability”
  2. Confirm: Post-launch stability
  3. Verify: Incident response
  4. Ensure: Accountability remain functional
  5. Mark this task as Complete in the AI Tracker once everything is done
🔗 Shared Integration Tasks20 tasks
SH-021Central task orchestrationOperating System & Orchestration
High-priority tasks from systems appear in managed queues rather than scattered messages.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: High-priority tasks from systems appear in managed queues rather than scattered messages
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-022Unified exception managementOperating System & Orchestration
Critical exceptions have severity, owner, SLA, escalation and resolution notes.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Critical exceptions have severity
  3. Verify: Escalation
  4. Ensure: Resolution notes
  5. Mark this task as Complete in the AI Tracker once everything is done
SH-023Notification deduplicationOperating System & Orchestration
Users are protected from duplicate alerts for the same underlying event.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Users are protected from duplicate alerts for the same underlying event
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-024Escalation hierarchyOperating System & Orchestration
Time/impact-based escalation rules exist for critical workflows.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Time/impact-based escalation rules exist for critical workflows
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-025Executive daily digestOperating System & Orchestration
One concise view of major sales, purchasing, fulfillment, AI and risk exceptions.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: One concise view of major sales
  3. Verify: Purchasing
  4. Ensure: Fulfillment
  5. Check: Risk exceptions
  6. Mark this task as Complete in the AI Tracker once everything is done
SH-026Weekly operating review packOperating System & Orchestration
Automated weekly pack combines verified KPIs, blockers, progress and actions.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Automated weekly pack combines verified KPIs
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-027Monthly ROI review packOperating System & Orchestration
Automation costs/value/adoption/reliability summarized monthly.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Automation costs/value/adoption/reliability summarized monthly
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-028Change calendarOperating System & Orchestration
Major production changes are scheduled, owner-assigned and recorded.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Major production changes are scheduled
  3. Verify: Owner-assigned
  4. Ensure: Recorded
  5. Mark this task as Complete in the AI Tracker once everything is done
SH-029Release notesOperating System & Orchestration
Material automation changes have release notes / version history.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Material automation changes have release notes / version history
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-030Dependency registryOperating System & Orchestration
Critical APIs, models, databases, credentials and vendors have owners and risks documented.
High⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Operating System & Orchestration
  2. Confirm: Critical APIs
  3. Verify: Databases
  4. Ensure: Credentials
  5. Check: Vendors have owners
  6. Set up: Risks documented
  7. Mark this task as Complete in the AI Tracker once everything is done
SH-039Critical workflow manual fallbackReliability & Continuity
Business can continue safely if major automation/platform is unavailable.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Business can continue safely if major automation/platform is unavailable
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-040AI provider outage fallbackReliability & Continuity
Critical functions have alternative/manual operation during provider outage.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Critical functions have alternative/manual operation during provider outage
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-041API outage handlingReliability & Continuity
Retries/timeouts/queues prevent duplicate or lost actions.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Retries/timeouts/queues prevent duplicate or lost actions
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-042Credential expiry monitoringReliability & Continuity
Expiring credentials trigger advance alerts.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Expiring credentials trigger advance alerts
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-043Database / source outage handlingReliability & Continuity
Automations fail safe and do not fabricate missing data.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Automations fail safe
  3. Verify: Do not fabricate missing data
  4. Mark this task as Complete in the AI Tracker once everything is done
SH-044Duplicate execution protectionReliability & Continuity
Retries do not create duplicate orders/tasks/messages where material.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Retries do not create duplicate orders/tasks/messages where material
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-045Idempotency for critical actionsReliability & Continuity
Repeated triggers cannot produce duplicate financial/operational actions.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Repeated triggers cannot produce duplicate financial/operational actions
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-046Backup / restore testReliability & Continuity
Critical configuration/data backups are periodically test-restored where applicable.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Critical configuration/data backups are periodically test-restored where applicable
  3. Mark this task as Complete in the AI Tracker once everything is done
SH-047Disaster owner listReliability & Continuity
Named owners and contacts exist for critical system outage.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: Named owners
  3. Verify: Contacts exist for critical system outage
  4. Mark this task as Complete in the AI Tracker once everything is done
SH-048Business continuity testReliability & Continuity
At least one simulated critical outage is run before final acceptance.
Critical⭕ Not Started📅 2027-01-01
BuildTestLive
📋 How To
  1. Open both UMS ERP and VGP tools → go to Reliability & Continuity
  2. Confirm: At least one simulated critical outage is run before final acceptance
  3. Mark this task as Complete in the AI Tracker once everything is done
🔒 Security & Governance Controls47 tasks
CTRL-001Role-based access controlAccess
Each user/system receives least-privilege access appropriate to role; elevated access is explicitly approved.
Applies to: SharedHigh🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Access
  2. Confirm: Each user/system receives least-privilege access appropriate to role
  3. Verify: Elevated access is explicitly approved
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-002Joiner / mover / leaver processAccess
New access is approved; role changes update access; departing users are removed promptly.
Applies to: SharedHigh🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Access
  2. Confirm: New access is approved
  3. Verify: Role changes update access
  4. Ensure: Departing users are removed promptly
  5. Mark this task as Complete in the AI Tracker once everything is done
CTRL-003Privileged account inventoryAccess
Admin/service accounts are inventoried with owner, purpose and review cadence.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Access
  2. Confirm: Admin/service accounts are inventoried with owner
  3. Verify: Review cadence
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-004API key / secret storageCredentials
Secrets are stored in approved company-controlled secret manager or equivalent, not plain-text chats/spreadsheets.
Applies to: SharedCritical🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Credentials
  2. Confirm: Secrets are stored in approved company-controlled secret manager or equivalent
  3. Verify: Not plain-text chats/spreadsheets
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-005Credential rotationCredentials
Critical keys/passwords have rotation or expiry process and responsible owner.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Credentials
  2. Confirm: Critical keys/passwords have rotation or expiry process
  3. Verify: Responsible owner
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-006Credential expiry alertsCredentials
Expiring credentials generate advance alerts to owner.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Credentials
  2. Confirm: Expiring credentials generate advance alerts to owner
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-007Production execution logsLogging
Critical automation runs produce searchable logs adequate to investigate failures.
Applies to: SharedHigh🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Logging
  2. Confirm: Critical automation runs produce searchable logs adequate to investigate failures
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-008Material action audit trailLogging
Important automated changes/actions record timestamp, automation, user/context and result where feasible.
Applies to: SharedHigh🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Logging
  2. Confirm: Important automated changes/actions record timestamp
  3. Verify: Automation
  4. Ensure: User/context
  5. Check: Result where feasible
  6. Mark this task as Complete in the AI Tracker once everything is done
CTRL-009Critical automation monitoringMonitoring
Critical automations are monitored for success, failure and degraded performance.
Applies to: SharedCritical🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Monitoring
  2. Confirm: Critical automations are monitored for success
  3. Verify: Degraded performance
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-010Alert routingMonitoring
Critical alerts route to named on-call/owner and escalate if unresolved.
Applies to: SharedCritical🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Monitoring
  2. Confirm: Critical alerts route to named on-call/owner
  3. Verify: Escalate if unresolved
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-011No silent failureMonitoring
Critical workflows must not fail silently when business action is expected.
Applies to: SharedCritical🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Monitoring
  2. Confirm: Critical workflows must not fail silently when business action is expected
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-012Authoritative source mappingData
Key fields have defined source of truth and conflict handling.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Data
  2. Confirm: Key fields have defined source of truth
  3. Verify: Conflict handling
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-013Data minimizationData
Automations access/process only data necessary for their function.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Data
  2. Confirm: Automations access/process only data necessary for their function
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-014Sensitive data handlingData
Sensitive business/customer/supplier data is protected from unauthorized AI/tool exposure.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Data
  2. Confirm: Sensitive business/customer/supplier data is protected from unauthorized AI/tool exposure
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-015Retention policyData
Logs/prompts/outputs have retention rules consistent with business/legal needs.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Data
  2. Confirm: Logs/prompts/outputs have retention rules consistent with business/legal needs
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-016Deletion / decommission processData
Retired systems/data integrations are cleaned up and access removed.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Data
  2. Confirm: Retired systems/data integrations are cleaned up
  3. Verify: Access removed
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-017VGP vs UMS legal entity routingEntity Separation
Every automated business action uses correct entity context and cannot silently cross legal boundaries.
Applies to: SharedCritical🔄 In Progress📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Entity Separation
  2. Confirm: Every automated business action uses correct entity context
  3. Verify: Cannot silently cross legal boundaries
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-018Entity-specific contractingEntity Separation
Contracts/commitments use correct legal entity and designated human authorization.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Entity Separation
  2. Confirm: Contracts/commitments use correct legal entity
  3. Verify: Designated human authorization
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-019Entity-specific accountingEntity Separation
Automation never posts/labels transactions to wrong entity for convenience.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Entity Separation
  2. Confirm: Automation never posts/labels transactions to wrong entity for convenience
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-020Entity-specific licensing constraintsEntity Separation
Regulated activity is performed only by entity/person authorized to perform it.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Entity Separation
  2. Confirm: Regulated activity is performed only by entity/person authorized to perform it
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-021Financial approval thresholdsHuman Oversight
Purchasing/discount/refund/financial commitments above thresholds require human approval.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Human Oversight
  2. Confirm: Purchasing/discount/refund/financial commitments above thresholds require human approval
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-022Legal / regulatory reviewHuman Oversight
AI cannot make final legal/licensing/regulatory determinations without designated human review.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Human Oversight
  2. Confirm: AI cannot make final legal/licensing/regulatory determinations without designated human review
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-023Controlled-substance safeguardsHuman Oversight
AI may assist workflow, research and alerts but required DEA/state controls and human accountability remain.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Human Oversight
  2. Confirm: AI may assist workflow
  3. Verify: Alerts but required DEA/state controls
  4. Ensure: Human accountability remain
  5. Mark this task as Complete in the AI Tracker once everything is done
CTRL-024Customer commitment approvalHuman Oversight
AI cannot create unauthorized material commitments, guarantees or nonstandard terms.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Human Oversight
  2. Confirm: AI cannot create unauthorized material commitments
  3. Verify: Guarantees or nonstandard terms
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-025Exception escalationHuman Oversight
Low-confidence, unusual, high-value or regulated cases route to appropriate human.
Applies to: SharedCritical⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Human Oversight
  2. Confirm: Low-confidence
  3. Verify: High-value or regulated cases route to appropriate human
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-026Hallucination preventionAI Quality
Customer/supplier-facing automation uses authoritative data and must decline/escalate when facts are unavailable.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → AI Quality
  2. Confirm: Customer/supplier-facing automation uses authoritative data
  3. Verify: Must decline/escalate when facts are unavailable
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-027Source traceabilityAI Quality
Where decisions depend on external/internal facts, system retains sufficient source/context for validation.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → AI Quality
  2. Confirm: Where decisions depend on external/internal facts
  3. Verify: System retains sufficient source/context for validation
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-028Prompt / model versioningAI Quality
Material production prompts/models/configs are version-controlled and changes recorded.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → AI Quality
  2. Confirm: Material production prompts/models/configs are version-controlled
  3. Verify: Changes recorded
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-029Pre-production evaluationAI Quality
Material changes pass defined test cases before production.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → AI Quality
  2. Confirm: Material changes pass defined test cases before production
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-030Output validationAI Quality
Structured outputs are schema/rule validated before downstream execution.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → AI Quality
  2. Confirm: Structured outputs are schema/rule validated before downstream execution
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-031Retry controlsReliability
Retries use limits/backoff and do not cause duplicate business actions.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: Retries use limits/backoff
  3. Verify: Do not cause duplicate business actions
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-032IdempotencyReliability
Critical actions are protected against duplicate execution where technically feasible.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: Critical actions are protected against duplicate execution where technically feasible
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-033Queue durabilityReliability
Important asynchronous tasks are not lost if a downstream system is temporarily unavailable.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: Important asynchronous tasks are not lost if a downstream system is temporarily unavailable
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-034Timeout / failure handlingReliability
External calls have timeouts and deterministic failure behavior.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: External calls have timeouts
  3. Verify: Deterministic failure behavior
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-035Manual fallbackReliability
Critical business processes have documented manual fallback.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: Critical business processes have documented manual fallback
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-036Backup / restoreReliability
Critical configuration/data has backup and tested recovery where appropriate.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: Critical configuration/data has backup
  3. Verify: Tested recovery where appropriate
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-037Disaster recovery ownerReliability
Each critical system has named recovery owner and escalation path.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Reliability
  2. Confirm: Each critical system has named recovery owner
  3. Verify: Escalation path
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-038Change approvalChange Management
Material production changes have owner, reason, test evidence and approval.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Change Management
  2. Confirm: Material production changes have owner
  3. Verify: Test evidence
  4. Ensure: Approval
  5. Mark this task as Complete in the AI Tracker once everything is done
CTRL-039Rollback capabilityChange Management
Critical changes can be reverted or disabled quickly if impact is negative.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Change Management
  2. Confirm: Critical changes can be reverted or disabled quickly if impact is negative
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-040Release notesChange Management
Material releases document changes, risks and affected workflows.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Change Management
  2. Confirm: Material releases document changes
  3. Verify: Affected workflows
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-041Vendor / platform inventoryVendor
All AI/automation vendors are inventoried with purpose, owner, cost, renewal and risk.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Vendor
  2. Confirm: All AI/automation vendors are inventoried with purpose
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-042Vendor dependency riskVendor
Critical single-vendor dependencies have documented outage / replacement plan.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Vendor
  2. Confirm: Critical single-vendor dependencies have documented outage / replacement plan
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-043Usage / cost monitoringVendor
Model/API/tool usage is monitored to prevent runaway spend.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Vendor
  2. Confirm: Model/API/tool usage is monitored to prevent runaway spend
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-044Critical outage simulationBusiness Continuity
At least one simulation validates manual fallback and escalation before final acceptance.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Business Continuity
  2. Confirm: At least one simulation validates manual fallback
  3. Verify: Escalation before final acceptance
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-045Recovery-time expectationBusiness Continuity
Critical systems have business-agreed recovery targets.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Business Continuity
  2. Confirm: Critical systems have business-agreed recovery targets
  3. Mark this task as Complete in the AI Tracker once everything is done
CTRL-048Automation ownerGovernance
Every production automation has business and technical owner.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Governance
  2. Confirm: Every production automation has business
  3. Verify: Technical owner
  4. Mark this task as Complete in the AI Tracker once everything is done
CTRL-049Quarterly control reviewGovernance
Critical controls and automations are periodically re-reviewed after project completion.
Applies to: SharedHigh⭕ Not Started📅 2026-11-14
Tested · Open
📋 How To
  1. Open the UMS ERP → Security & Governance → Governance
  2. Confirm: Critical controls
  3. Verify: Automations are periodically re-reviewed after project completion
  4. Mark this task as Complete in the AI Tracker once everything is done
🎯 EJ Adoption Enforcement — What You Own
Non-delegatable · EJ only
📚 Training & Tool Rollout
  • Every relevant employee receives AI training
  • Employees understand which tools they should be using
  • Every department has practical AI workflows
  • Managers are reinforcing AI usage daily
🔍 Identify & Correct Non-Adopters
  • Identify employees who are not adopting the systems
  • Determine why they are not adopting them
  • Provide training or correction where needed
  • Measure whether AI is actually increasing their output
🔗 Coordination & Escalation
  • Identify additional tools or training the company needs
  • Coordinate with Reymark, Ernesto & Myrille so systems being built are actually used by the team
  • Report adoption problems immediately
  • Continuously look for opportunities to accelerate the company further
⚡ EJ's Execution Hub
Your daily starting point. Work through each task, follow the steps, then fill in your report.
🎯 Today's Focus
1 task · Critical & High priority · Not yet complete
J1Project Control StructureMilestone · Shared
Owners, deadlines, escalations, trackers and daily reporting operate.
Critical⭕ Not Started
📋 How To
  1. Go to the AI Tracker → Milestones tab and find “Project Control Structure”
  2. Confirm: Deadlines
  3. Verify: Escalations
  4. Ensure: Daily reporting operate
  5. Mark this task as Complete in the AI Tracker once everything is done

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